Day Share Senior Services



It is the policy of Day Share to disseminate a written notice to all clients that addresses its policies and procedures with respect to the treatment, use and disclosure of individually identifiable health information and with respect to the Day Share’s legal duties with respect to such information (a "Notice of Privacy Practices").

The Notice of Privacy Practices shall include all elements and statements that are required by law. In summary, the Notice shall inform the clients about the potential uses and disclosures of their health information, as well as their rights with respect to that information including: 1) a description of each of the purposes for which the Day Share is permitted to disclose their health information in other instances.


  1. Day Share will provide the Notice of Privacy Practices at the time of admission or when services is first provided to the individual, whichever is first, and obtain written acknowledgement of receipt of the notice.
  2. A copy of the Notice of Privacy Practices will be kept in the client’s medical record.
  3. Day Share will provide a copy of the notice of Privacy Practices to clients and to any other person upon request.
  4. Day Share will post a copy of the Notice of Privacy Practices on its bulletin board in the Day Share facility, and on its website: www :
  5. If there is a material change in the Day Share’s use and disclosure policy that affects the rights of client, legal duties imposed, or the practices of Day Share, then a new Notice of Privacy Practices will be posted on the Day Share’s bulletin board and on its web site. Material changes will not be implemented until a revised notice has been posted by Day Share. Updated Notices will not be provided to clients, but will be made available upon request.
  6. The Day Share’s Privacy officer shall be responsible for ensuring that written notices are received and posted in accordance with this policy, and for keeping copies of the notices posted and any revisions thereto.





We have summarized our responsibilities and your rights on this first page. For a complete description or our privacy practices, please review this entire notice.

Our Responsibilities

Day Share is required to:


Your Rights

As a client of Day Share, you have several rights with regard to your health information, including the following:

We reserve the right to change our privacy practices and to make the new provisions effective for all health information we maintain. Should our privacy practices change, we will post the changes on the bulletin board in our Day Share facility, as well as on our web site. A copy of the revised notice will be available after the effective date of the changes upon request.

We will not use or disclose your health information without your authorization, except as described in this notice.

If you have questions and would like additional information, you may contact our Day Share’s Privacy Officer at 513-451-1100

Understanding Your Health Record / Information

Each time you receive service from or visit Day Share, a record of you service or visit is made. Typically, this record contains you symptoms, examination and test results, diagnoses, treatment, and a plan \for future care or treatment. This information often referred to as you health or medical record, serves a:

Understanding what is in you record and how you health information is used helps you to: ensure its accuracy, better understand who, what, when, where and why others may access your health information and make more informed decision s when authorizing disclosure to others.

How We Will Use or Disclose Your health Information

  1. Treatment. We will use or disclose you health information for treatment purposes, including for the treatment activities or their health care providers. For example, information obtained by a nurse, physician, or other member of your healthcare team will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will document in your record his or her expectations of the members of your healthcare team. Members of your healthcare team will then record the action they took and their observations. In that way, the physician will know how you are responding to treatment. We will also provide your physician or a subsequent healthcare provider with copies of various reports that should assist him or her in treating you once you’re discharged from our Day Share.
  2. Payment. We will use or disclose your health information for payment, including for the payment activities of other health care providers or payers. For example, a bill may be sent to you or a third-party payer, including Passport, Elderly Services Program, Medicare or Medicaid. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.
  3. Health care operations. We will use or disclose you health information for our regular health operations. For example members of the medical staff, the risk or quality improvement manager, or members of the quality improvement team may use information in you health record to assess the care and outcomes in you case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the health care and service we provide.
  4. In addition, we will disclose your health information for certain health care operations of other entities. However, we will only disclose your information under the following conditions: (a) the other entity must have, or have had in the past, a relationship with you: (b) the health information used or disclosed must relate to that other entity’s relationship with you: and (c) the disclosure must only be for one of the following purposes: (I) quality assessment and improvement activities: (ii) population-based activities relating to improving health or reducing health care costs: (iii) case management and care coordination: (iv) conducting training programs: (v) accreditation, licensing, or credentialing activities: or (vi) health care fraud and abuse detection or compliance.

  5. Business associates. There are some services provided in our organization through the use of outside people and entities. Examples of these "business associates" include our accountants, consultants and attorneys. We may disclose you health information to our business associates so that they can perform the job we’ve asked them to do. To protect you health information, however, we require the business associates to appropriately safeguard your information.
  6. Directory. Unless you notify us that you object, we may use you name, participation in the Day Share services, general condition and religious affiliation for directory purposes. This information may be provided to members of the clergy and, except for religious affiliation, to other people who ask for you by name. We may also use you name on a badge in order to identify you to our staff and other clients, unless you notify us that you object.
  7. Notification. We may use or disclose information to notify or assist in notifying a family member, personal representative, or another person responsible for you care, or you location , and general condition. If we are unable to reach you family member or personal representative, then we may leave a message for them at the phone number that they have provided us, e.g., on an answering machine.
  8. Communication with family. We may disclose to a family member, other relative, close personal friend or any other person involved in you health care, health information relevant to that person’s involvement in you care or payment related to your care.
  9. Research. We may disclose information to researchers when certain conditions have been met.
  10. Transfer of information at death. We may disclose health information to funeral directors, medical examiners, and coroners to carry out their duties consistent with applicable law.
  11. Organ procurement organizations. Consistent with applicable law, we may disclose health information to organ procurement organization or other entities engaged in the procurement, banking, or translation of organs for the purpose of tissue donation and transplant.
  12. Marketing. We may contact you regarding your treatment, to coordinate you care, or to direct or recommend alternative treatments, therapies, health care providers or settings. In addition, we may contact you to describe a health-related product or service that may be of interest to you, and the payment for such product or service.
  13. Fund raising. We may contact you as part of a fund-raising effort.
  14. Food and Drug Administration (FDA). We may disclose to the FDA, or to a person or entity subject to the jurisdiction of the FDA, health information relative to adverse events with respect to food, supplements, product and product defects, or post marketing surveillance information to enable products recalls, repairs, or replacements.
  15. Workers compensation. We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.
  16. Public health. As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.
  17. Correctional institutions. Should you be an inmate of a correctional institution, we may disclose to the institution or agents thereof health information necessary for you health and the health and safety of other individuals.
  18. Law enforcement. We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.
  19. Reports. Federal law makes provisions for your health information to be released to an appropriate health oversight agency, public health authority or attorney, provided that a work force member of business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and we potentially endangering one or more patients, workers or the public.


Your Health Information Rights

Although your health record is the physical property of Day Share, the information in your health record belongs to you. You have the following rights:

For More Information or to Report a Problem

If you have questions and would like additional information, you may contact Day Share’s Privacy Officer at 513-451-1100

If you believe that your privacy rights have been violated, you may file a complaint with us. These complaints must be filed in writing on a form provided by Day Share. The complaint form may be obtained from the Privacy Officer, and when completed should be returned to Day Share’s Manager. You may also file a complaint with the secretary of the federal Department of Health and Human Services. There will be no retaliation for filing a complaint.


Effective Date: April 14, 2003